Mapping project value-add

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To get things in the right sequence, let's define "value-add" before talking about mapping value-add

Simply put, insofar as one-time projects are concerned (setting aside repetitive services, etc):

Value-add is anything you can make out of stuff -- to include intangible stuff -- that is ultimately delivered to the customer, or makes the deliverable a good thing in the customer's eyes.

And so, the mission for the PMO becomes: build and deliver value to the customer. Such implies a process to acquire "stuff". Then to mix, modify, and assemble; test, package, and deliver.

Fair enough
And so, how to lay out this process?
Enter: Value stream mapping

Value stream mapping
Value stream mapping may look like a new label on old wine. But even if that is so, the wine ages well. In the old days, we simply called it process mapping.

• Activities are usually arranged in finish-to-start precedence; 
• Feedback loops are established to promote stability; 
• Points of control, and control limits are established; and
• Value is accumulated, step by step.

Some would call this an earned-value view of value mapping. Fine with me.

Getting lean
Value stream mapping derives from the Lean community, where of course the focus is on leaning out non-value add. So, in value stream mapping, each activity, to include workflow steps, and other governance and ancillary activities, like a trouble report or a status report, are evaluated for value-add. Presumably, such an evaluation leans out the unnecessary detail and complexity of too many rules.

A lot of governance would not fit the value-add definition directly, but most indirect activities don't. Nevertheless, most practical organizations can't live without some non-value overhead that goes along with everything.

The map
One thing I do like about value stream mapping is the clarity of the diagramming. Take a look at this diagram:

If you're interested in more, this diagram came from a nice post at LeadingAnswers

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Three C's of PM

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Usually, I say the 'three C's' of PM are:

• Communicate
• Communicate 
• Communicate

Which, in actionable terms are:

• Tell them what you're going to tell them
• Tell them
• Tell them what you told them

But, as I view the PMO through the lens of a small business, I'm wondering if the daily thought of a PM doesn't go to:

• Capital (meaning project financing)
• Community (largely virtual these days)
• Connections (business, political, and functional)

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Trusting vs interests

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After dinner, [Churchill said] that he had only one single purpose – the destruction of Hitler – and his life was much simplified thereby. If Hitler invaded Hell he would at least make a favourable reference to the Devil!

Suffice to say, a colorful way of saying that there are circumstances in which we agree that we have common interests to cooperate and solve a problem, but don't ask me to trust you, at least not without independent verification

And so one wonders: every PM text on teamwork in a project has a chapter on trust and trust worthiness.
Fair enough
But, is is possible to run a project successfully on the basis of aligned interests where there might not be trust in all its dimensions?

I submit that in the domain I worked most -- building systems for the US military and its agencies -- that often was the time I was aligned with a competitor to do a job jointly, while on the next job competing fiercely with that same competitor.

Did we trust them? Sure, to some extent, but warily. Alignment of interests requires some level of trust, but wariness and demand for verification is allowed, if not demanded.

 

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Good process; good outcome

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Good process improves the chance of good outcomes and reduces unforced errors ....

Robert Gates, former US Defense Secretary

This bit of wisdom seems obviously good on the surface, except that some of our PMO and project leaders are just not process-people.

They don't think in terms of finish-to-start order, merging of parallel paths of investigation or action, or even of allocation of resources in non-conflicting manner.

And some of most esteemed political leaders are famously not process oriented, Franklin Roosevelt perhaps the poster-boy for disorganized governance.

Error containment
And so, what to do if your guy is not a process person, no matter their other talents?
Enter: systems of containment, even if subtle. Example: General George Marshall, who ran the military side of WW II, refused to meet with Roosevelt except officially, and always with an agenda.

Ah, if only the world could fit neatly on a process map!

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Changing the culture

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To change culture ...... you have to have continuous training, systems of accountability, and consequences.

J. Scott Thomson

It's hard to argue with the formula; in fact, no argument taken

However, perhaps Mr Thomson assumed the obvious: you have to have a vision of the future state of culture in order to orient and align training to that vision.

And, there are always errors of alignment in any system. So, establishing tolerable error bounds, as in any process, is necessary. One should think of consequences allotted on a sliding scale depending on compliance --  from perfection on one end to completely unacceptable on the other.

Of course accountability is a tricky matter as well: there's personal accountability for one's own actions, thoughts, deeds; to wit: self-control as well as internalized conceptions. But, then there's accountability of others for the actions of others, whether voluntary or managerial. (See: if you see something, say something).

The former doesn't fit into an accountability system so well, but the latter surely does.

Also left unsaid by Mr Thomson is something I'm sure he knows well: it takes a lot of time to internalize what might be known instantly intellectually. And, physical systems that might have to change have their own inertia, to say nothing of the laws of physics and money.

Tricky business this; but time to get started

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Remote working and the tax man

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Working from home? Never done that before? Guess what: If you're working remotely from a State different from your usual workplace, beware the remote-working tax man.

Work in; work from:
Except for a few States, like Florida, Texas, and Washington, others have -- or may have -- income taxes that apply if you work in -- or from -- those States, in some cases: as little as one day.

And, even Florida, Texas, and Washington have business taxes that might apply.

The only constant is change
Thus, with the pandemic and the shift of work location, the tax situation may also be shifting. Some States are waiving income taxes for workers who have been directed to work from home; other states have made no decision about that, as yet.

So, check it out! Your employer may make it right for you by grossing up your compensation for the change in your tax situation, especially if work-from-home is not optional.

What?! Another sheriff?
In any event, among many new sheriffs in town, add the tax man!

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Ruts vs grooves

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Are you "in the groove", making good time and product, or are you in a rut?
How to tell?

• A rut is about 6" deeper than a groove
• It's easy to see over to the next groove -- it may be better -- and you can change grooves if you need to
• In a rut, you often can't see out for other opportunities
• A rut sometimes just gets deeper the more you're doing

Alex Walton, 3PM

In a rut, the first rule of holes often applies: just stop digging!

Beyond platitudes:
Most people would prefer not to be in a rut; it's not stimulating and rewarding

• Like never before, self-help is the first step out. And the internet is the primo source of self-help.
• Summoning the courage to take a risk is probably step two. Even if you're just moving into a groove in familiar space, that sometimes requires some risk-taking
• Asking others for an evaluation of your profile is an important risk step. Park your ego and your pride long enough to take in the data and process it.
• You may have to outright quit and start over, maybe even entry level. Or, if you're entrepreneurial (and everyone isn't), you can start your own 

But the most important thing is to overcome inertia and "do something". If it doesn't work, try again. Ruts are not permanent.

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