Wednesday, September 16, 2015

The book of Teams for Portfolio and PEO

I'm willing to bet that every PEO (program executive officer) in the Pentagon has read General McChrystal's book*, titled "Team of Teams". This book is this year's book on teamwork for the big dogs: PEO's, portfolio managers, and large scale program managers.

Obviously, it's written in a pseudo-military context, covering mostly McChrystal's time in Iraq as the senior special forces commander, but the lessons are easily ported to the civilian domain of large scale projects and business or agency endeavors.

What's in it for program managers and portfolio leaders
The big takeaways are given by the title of the book:
  • The payoff and advantages of teams at small scale -- shared commitment, speed, and collaboration to achieve mission and goal -- are obtainable at large scale
  • By corollary, reduction-style organization (or "reductionism" in McChrystal's vernacular) -- by which is meant hierarchical work breakdown with parallel breakdown of management tasks -- is too slow and too myopic, and too prone to suboptimizing for tactical advantage
  • Networks replace hierarchies; senior management and middle management are all nodes on a common network.
  • As in all networks, multi-lateralism replaces stove-piped escalation.
  • There is network access to decision-making data
  • Complexity is a world onto itself; complexity is a lot more than complicated, because complex systems and situations defy exact forecasting and understanding
For McChrystal, and especially in a context of time-sensitive opportunities, the first point (dare I say 'first bullet'?) is the main point: it's really speed of decision-making and deployment, made possible by breadth of collaboration.

You can't get rid of some stovepipes
One thing he says that struck me is that no matter how extensive a network, at some point it comes up against the boundary of another network or a stovepipe which is not transparent. Then what?

His solution is to send someone into the other camp to be a emissary and collaborator. In the world of States, we call these people ambassadors. The concept is applicable to stovepipes and other management challenges.

ToT is not a new idea, but McChrystal's insights are worthy
In all the project management books I've written over the past 15 years, I've extolled the advantages of teams of teams, though my experiences are small set beside McChrystal's. So, in some ways, I'm a very sympathetic reader of what McC has to say:
  • ToT is not efficient and not inherently lean. Teams overlap; teams have redundant staff and materials; a lot of the network communication is not useful to many who hear it. Reduction style management is F.W. Taylor's management science: everything lean to the point of no excess cost anywhere. But Taylor was not a team guy! (Attention: agile planners. Agile is not particularly efficient either)
  • Reduction style plans are fragile: subject to breakdown in supply and timetables, and require expensive re-work when things go awry (who's not heard: plans are the first casualty of reality?). But.... such plans can be the best way to do something if only all the risk factors would go away.
  • Complexity is non-linear and may be all but unbounded: Nobody has ever calculated how many game of chess there are. "By the third move, the number of possibilities has risen to 121 million. Within 20 moves, it is more than likely you are playing a game that has never been played before"
  • Big data won't save us: Ooops! did McC not get the memo? Big D is the answer to everything. Well, except for the complexity thing. Just ask the climate people to predict the weather. But, the antidote, by McC's reckoning, is to time-box or pin things to a horizon.  Just handle the data and complexity " ... over a given time frame."
  • "Prediction is not the only way to confront threats; developing resilience, learning how to reconfigure to confront the unknown, is a much more effective way to respond to a complex environment."

* Written with Tantum Collins, David Silverman, and Chris Fussell,

Read in the library at Square Peg Consulting about these books I've written
Buy them at any online book retailer!
Read my contribution to the Flashblog